Last updated: May 29, 2025

1. Introduction

AIforMusic.org (“we,” “us,” “our”) is committed to protecting your privacy and helping you understand how we collect, use, and safeguard your information. This Privacy Policy applies to all content, features, and services offered at AIforMusic.org.

2. Information We Collect

2.1 Account Information

What: Name, email address, password (hashed), role (artist, producer, educator, etc.)

Why: To create and maintain your account, personalise your experience, and send service-related notifications.

2.2 Community Contributions

What: Forum posts, comments, tool reviews, workshop RSVPs

Why: To publish and display your contributions as part of our community knowledge base.

2.3 Learning Activity

What: Course enrollments, quiz responses, badge achievements

Why: To track your progress through our tutorials and award digital badges.

2.4 Usage Analytics

What: Page views, search queries, feature clicks, device type, anonymised IP address

Why: To improve site performance, refine content, and support research on AI adoption in music.

2.5 Cookies and Tracking

What: Session cookies, language preference cookie, first-party analytics cookie

Why: To keep you logged in, remember your preferences, and measure site traffic.

3. How We Use Your Information

Operate the Platform: Authenticate users, manage profiles, and deliver content.

Enhance Learning: Recommend tutorials and resources based on your activity.

Facilitate Community: Publish and moderate forum posts, manage workshop sign-ups.

Improve Services: Analyse usage patterns to optimise navigation, load times, and feature set.

Communicate: Send account, workshop, and system-update emails.

4. Data Retention

Account data: Retained until you delete your account or after 24 months of inactivity.

Community content: Kept indefinitely unless you request deletion.

Learning records: Stored for the duration of your account plus 24 months.

Analytics logs: Raw data kept for 180 days, then aggregated statistics retained.

5. Data Sharing and Disclosure

Internal teams: Authorized staff access the minimum data needed to maintain and improve the Platform.

Research partners: We may share aggregated, anonymised analytics with academic and industry stakeholders under strict data-sharing agreements.

Legal compliance: We disclose personal data only when required by law or court order.

We never sell your personal information to third parties.

6. Third-Party Services

We embed tools and links (e.g., video hosts, code libraries) that may set their own cookies or collect data. Please review their privacy policies separately.

7. Your Choices and Rights

Access & Correction: Log in to update your profile or email us for assistance.

Account Deletion: You can delete your account via your settings page.

Cookie Preferences: Most browsers allow you to block or delete cookies. Note that blocking cookies may limit functionality.

Withdraw Consent: Where processing relies on consent (e.g., analytics cookies), you may withdraw consent anytime via your profile or cookie banner.

To exercise any rights, contact us at privacy@aiformusic.org.

8. Security Measures

We implement reasonable technical and organisational measures, including:

HTTPS/TLS encryption for all data in transit.

AES-256 encryption for sensitive data at rest.

Role-based access controls for our servers and databases.

Regular backups and vulnerability scanning.

9. Children’s Privacy

Our services are intended for users aged 13 and above. We do not knowingly collect data from children under 13. If you believe we have inadvertently done so, please contact us and we will promptly remove the data.

10. Changes to This Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. Significant changes will be posted at the top of this page with a new effective date.

11. Contact Us

If you have any questions or requests regarding this Privacy Policy, please email us at:

privacy@aiformusic.org

You can also reach us by mail:

Digital Music Innovation Lab

Department of Operations & Information Systems

University of Ghana Business School

Legon Campus, Accra, Ghana

Thank you for trusting AIforMusic.org with your data. We are dedicated to maintaining your privacy and security.